Corporate Governance
CODE
OF CONDUCT FOR THE BAORD OF DIRECTORS AND
SENIOR MANAGEMENT OF AMAR REMEDIES LTD. |
1. |
TERM
This Code of Conduct (the "Code") shall be effective from
1st July, 2006 |
2.
|
APPLICABILITY
This Code shall be applicable to each member of the Board of Directors
(the "Company"), hereinafter referred to a s "a
Director", as well as employees in the grade of President ,
Vice Presidents, General Managers and Company Secretary, being members
of the "Senior Management" of the Company, or such other
employee of the Company as may be designated as member of the Senior
Management for the purpose of this Code by the Chairman & Managing
Directors of the Company from time to time (hereinafter referred
to as "Senior Management").
|
3.
|
OBJECTIVE
| a. |
To
enhance the standards of ethical conduct, which are based
on core group values. |
| b. |
To evolve as good corporate citizens by implementing highest
degree of transparency, integrity, accountability
and corporate social responsibility.
|
| c. |
To further achieve good corporate governance by complying
with all laws, rules, and regulations applicable to
the Company and fulfilling responsibilities towards
stakeholders
|
|
4.
|
THE CODE
The Director and the Senior Management will be bound to the
extent it is applicable and relevant in their role and area
of responsibility, by the following :
| a. |
Regulatory
Compliance |
| |
| i |
To
comply with all applicable laws, rules, regulations
and regulatory orders. |
| ii |
To acquire appropriate up-to-date knowledge of requirements
of compliance under various applicable statutes.
|
|
| b. |
Honest and Ethical Conduct |
| |
To act in utmost
good faith and in accordance with highest standards of
personal and professional integrity,honesty and ethical
conduct in respect of all transactions.
|
| c. |
Conflict of Interest |
| |
| i |
To avoid scrupulously 'conflicts of interest' with
the Company. A conflict of interest exists
where the interest of a Director or member of
the Senior Management conflicts with those of
the Company.
|
ii. |
A conflict situation can arise : |
| |
| a. |
When a Director or member of the Senior Management
acts in a manner of has interests that
may make it difficult to perform his or
her work objectively or effectively
|
| b. |
The receipt of improper personal benefits by
a Director or member of the Senior Management
of his or her family (to his/her personal
knowledge) as a result of one's position
in the Company.
|
| c. |
Any outside business activity that detracts the
ability of a Director or members of Senior
Management, to devote appropriate time
and attention to his or her responsibilities
with the Company.
|
| d. |
Any significant ownership interest in consulting
or employment relationship with any supplier,
customer of competitor of the Company. |
| e. |
The receipt of non-nominal gifts, excessive entertainment,
personal benefits either by himself/herself
or his/her family as a result of his/her
position in the Company.
|
|
|
| d. |
Corporate Opportunities |
| |
| a. |
Not to exploit for their own personal gain, opportunities
that are discovered through the use of the
Company's property (including intellectual property),
information or position.
|
b. |
Not to divert to his/her own advantage any business
opportunity that the Company is pursuing. |
| c. |
Not to compete directly with the business of the Company
or with any business that the Company
is considering. |
|
| e. |
Fair
Dealing |
| |
To deal fairly
with the stakeholders, including the shareholder, creditors,
lenders, suppliers, customers,
employees, etc. of the Company. |
| f. |
Protecting Company's Confidential
Information |
| |
| i. |
To maintain the confidentiality of sensitive information
of the Company and its business orthat
of any stakeholder to which the Company has a duty
of Confidentiality to maintain, except when disclosure
is authorised or legally mandated. The confidential
information includes all information not in the public
domain that might be of use to competitors of harmful
to the Company or Companies in the Group.
|
ii. |
Not to use confidential information for own advantage
of profit.
|
|
g. |
Use and Protection of Company's Assets |
| |
| i. |
To
protect Company's assets and properties, including
intellectual property and ensure its efficient
use. |
| ii. |
To ensure
the use of Company's property for legitimate business
purposes. |
|
h. |
Disclosure of Interest |
|
To disclose the
necessary information to the Company at regular intervals
in respect of various declarations
under the various Acts, rules and regulations, including
the Companies Act, 1956,
and the details of related parties from time to time. |
| i. |
Compliance of "Insider
Trading Code" |
|
To comply with
the provisions of the Code of conduct for Prohibition
of Insider Trading.
|
| j |
Contribution of Strategic Planning. |
| |
| i. |
To have clear understanding of business, its plants,
management structure, the capabilities and capacity
of the Company. |
| ii. |
To have proper understanding and competence to deal
with the current and emerging issues related
to the business of the company.
|
iii. |
To exercise independent judgment and if required, oppose,
in case the vital interest of the Company is
affected.
|
iv. |
To promote ethical and responsible decision making.
|
v. |
To contribute in the most effective manner to achieve
the objective of the Company.
|
|
k. |
Meetings |
| |
| i. |
To endeavour to attend and actively participate in
all the meetings of the Board of Directors
and its Committees, where he is a member, as
well as General Meetings of
the members of the Company.
|
| ii. |
Not to participate in any meeting, in any discussion
or vote on any matter related to a counter
party in which he is interested as a Director.
|
|
l. |
To Act as Trustee |
| |
| i. |
To at all times exercise his/her powers for the purposes
they were conferred, for the benefit
and prosperity of the company. |
ii. |
To discharge his fiduciary duty as a Trustee in a fair
impartial manner
|
|
|
5.
|
CERTIFICATION
Each of the Directors and the Executives of the Company to
whom this Code is made applicable, shall file with the Company
Secretary of the Company, a certificate addressed to the
Chairman and/or Managing Director of the Company, by the
10th of July every year, confirming his/her compliance with
the provisions of this Code.
The Board of Director of the company is empowered to add
or alter or amend any of the provisions of the Code, as they
may deem fit and proper, from time to time.
|
|
MODEL CODE OF CONDUCT FOR
PREVENTION OF INSIDER TRADING OF
SECURITIES OF AMAR REMEDIES LIMITED |
In order to comply
with the mandatory requirement of the SEBI (Prohibition of Insider
Trading) Regulations, 1992, it was necessary to formulate a Code
of Conduct for Prevention of Inside Trading for AMAR REMEDIES LIMITED
(hereinafter referred to as “ARL”).
This document embodies the Code of Conduct for prevention of Insider
Trading in ARL securities (hereinafter referred to as “ARL
Code”) to be adopted by ARL and followed by its Directors,
Officers and Employees. The ARL code has been drafted on the
principle that insider trading is detrimental to the interest of
both, ARL and its shareholders. ARL also recognizes the fact
that the investing public needs to be well informed and ought to
be able to be fully aware of ARL the factors contributing to the
price of ARL Securities as are the existing shareholders of ARL,
while making investments so as to have a truly level playing field. The
ARL Code sets out the guiding principles for ARL concerned persons
associated with ARL and their dealings in securities and seeks to
ensure timely and adequate disclosures of price sensitive information
to the investing public by ARL to enable them to be informed about
decisions with regard to ARL Securities. |
1. |
EFFECTIVE
DATE
This Code of Conduct for Prevention of
Insider Trading in ARL’s securities (hereinafter referred
to as ARL Code”) shall come into effect from the date
it is approved by the Board
|
2. |
DEFINITIONS
For the purpose of ARL code all the words and phrases not specifically
defined hereunder shall have the same meaning as assigned to
under the Insider Trading Regulations;
| (a) |
"Act” means the Securities and Exchange
Board of India Act, 1992, as may be amended from time
to time.
|
| (b) |
“Code of Corporate Disclosures Practices” shall
mean the Code of Corporate disclosure and Practices for Prevention
of Insider Trading as specified in Schedule II of Insider
Trading Regulations
|
| (c) |
“Compliance Officer” shall mean the Whole
Time Director or such other person as may be designated
by the Board of Directors of ARL to act as Compliance
Officer for the purpose of Insider Trading Regulations
and ARL Code. |
| (d) |
"Dealing in Securities” shall mean an act
of subscribing, buying, selling or agreeing
to subscribe by, sell or deal, directly or indirectly,
in any securities of ARL by any person either as principal
or agent ;
|
(e) |
"ESOP” shall mean the Employee Stock Option
Plans devised by ARL from time to time. |
(f) |
“Family members” shall mean the following
persons : |
| |
| 1. Spouse |
12. Son son’s
wife |
| 2. Father |
13. Son’s daughter |
| 3. Mother (including
step-mother) |
14. Son’s daughter |
| 4. Son (including
step-son) |
15. Son’s daughter’s
husband |
| 5. Son’s wife |
16. Daughter’s
son |
| 6. Daughter (including
step-Daughter) |
17. Daughter’s
son’s wife |
| 7. Daughter’s
Husband |
18. Daughter’s
daughter |
| 8. Father’s
father |
19. Daughter’s
daughter’s husband |
| 9. Mother’s
mother |
20. Brother [including
step-brother) |
| 10. Mother’s
father |
21. Brother’s
wife |
| 11. Son’s son |
22. Sister [including
step-sister] |
| |
23. Sister’s
husband |
|
| (g) |
“Insider” shall
include the following persons ; |
| |
| i. |
All
the Directors of ARL; |
ii. |
All Executives of ARL;
|
iii. |
All Employees in the grade of Vice Presidents,
General Managers, Company Secretary; |
| iv. |
All the employees in Secretarial & Legal Department,
Internal Audit Department, Personnel Department
and Accounts Department; |
v. |
Such other persons may be designated by Compliance
Officer. |
|
| (h) |
“Insider Trading Regulations” means the SEBI
(Prohibition of Insider Trading) Regulations, 1992, as
amended from time to time. |
(i) |
“Need to know basis of disclosure of unpublished
Price Sensitive Informatio/confidential |
| (j) |
“Price sensitive information" shall mean any
information which relates directly or indirectly to ARL
and which if published is likely to materially affect
the prices of securities of ARL and without limitation
shall include the following : |
| |
| i. |
periodical
inancial results; |
ii. |
intended declaration of dividends (both interim
and final)
|
iii. |
issue of securities or buy-back of securities; |
iv. |
any major expansion plans or execution of new projects; |
v. |
amalgamation, mergers or takeovers; |
vi. |
disposal of the whole or substantial part of the
undertaking; |
vii. |
any significant changes in policies, plans or operation
of ARL; |
viii. |
Such other information as may be specified
by the Compliance Officer as price sensitive information; |
|
| (k) |
“Securities” shall include shares, scrips,
stocks, bonds, debentures, debenture stock or other marketable
securities of like nature issued /which may be issued
by ARL and listed on a recognized stock exchange. |
| (l) |
“Shareholders/Investors Grievances Committee” shall
mean the committee appointed in this behalf by
the Board of Directors of ARL. |
| (m) |
“Stock Exchange” shall mean Bombay
Stock Exchange, Mumbai and The National Stock Exchange
of India Limited and any other stock exchange as may
be notified by the Compliance Officer from time to time. |
| (n) |
“Trading window” shall mean the period
during which dealing in ARL’s securities is permitted
as provided in Clause 5.1. |
For the purpose of the ARL Code, all words and phrases not specifically
defined hereunder shall have the same meaning as assigned to
them under the Insider Trading Regulations.
|
3.
|
COMPLIANCE OFFICER |
|
| 3.1 |
Whole Time Director of ARL
will act as the Compliance Officer for the purpose of ARL
Code. |
| |
The Compliance
Officer shall implement the ARL Code under the general
supervision of the Board of Directors of ARL. |
| 3.2 |
The Compliance Officer shall be responsible for setting forth
policies, procedures, monitoring adherence to the ARL
code for the preservation of price sensitive information,
pre-clearing of insiders’ (and their
|
| |
family members
trades) (through respective department heads), monitoring
of trades and the implementation of this code of
conduct under the overall supervision of the Board of Directors; |
| |
In the event that
the Insider liable for action under the ARL Code is a member
of the Shareholders/Investor Grievances Committee of ARL
then the Compliance Officer shall refer the matter |
| |
to the Board of
Directors of ARL for its consideration at the next immediate
meeting of the matter to the Board of Directors of ARL
for its consideration at the next immediate meeting of
the Board. |
| 3.3 |
The Compliance Officer shall maintain a record of the insiders
as specified in Exhibit- A and any changes made in the
list of such insiders updated based on the communication
received from the Personnel Dept. on a monthly basis;
|
| 3.4 |
The Compliance Officer shall assist all insiders in addressing
any clarifications regarding the Insider Trading Regulations
and ARL Code as also the Code of Corporation Disclosure
Practices for prevention of Insider trading.
|
| 3.5 |
The Compliance Officer shall place before every Board Meeting
a report as specified in Exhibit- B on the compliance of
the Insider Trading Regulations and ARL Code;
|
|
| 4.
|
PRESERVATION OF “PRICE
SENSITIVE INFORMATION”
| 4.1 |
All the insiders shall
maintain the confidentiality of all price sensitive information. The
insiders |
|
shall not pass
on such information to any person directly or indirectly
by way of making a recommendation for the purchase
or sale of securities, which are listed on Stock Exchange |
4.2 |
All the insiders shall handle any unpublished price sensitive
information strictly on a “need to |
|
know” basis. All
such information directly received by any insider from any source
outside of ARL should immediately be reported to the
concerned head of the department/Chairman/Vice Chairman
and Managing Director/Managing Director & President,
as the case may be. |
| 4.3 |
All the files/papers containing confidential information
(whether or not the price sensitive information) shall
be kept secured. If such files are computer files,
then the same must have adequate security of login
pass word etc. |
|
5.
|
PREVENTION OF MISUSE OF PRICE SENSITIVE INFORMATION
| 5.1 |
All the insiders shall conduct all their dealing in ARL securities
only in a valid trading window and shall not deal in
any transaction involving the purchase or sale of the
securities during the periods when trading window is
closed;
|
5.2 |
When the trading window is closed, insiders shall be prohibited
from dealing in securities in securities in such period;
|
| |
| i. |
the trading window will be closed seven days prior
to the date of the meetings of the Board of Directors
of ARL or during such periods as may be notified
by the Compliance Officer;
|
| ii. |
the trading window will be opened 24 hours “after
the Board meeting is over”; window will
be closed at least 2 days prior to the beginning of
such closure.
|
| |
window will be closed at least
2 days prior to the beginning of such closure. |
| |
|
|
| 5.3 |
In case of ESOPs
(as and when issued in future) exercise of option may
be allowed in the period when the trading window is closed. However,
sale of shares allotted on exercise of ESOPs shall not
be allowed when trading window is closed. |
| 5.4 |
All the insiders who intend to deal
in ARL’s securities |
| |
| i. |
the market value
of which is not less than Rs. 2,00,000/- (Rupees
Two Lacs only) or |
ii. |
500 equity shares whichever is less should pre-clear
the transactions as per the pre-dealing procedure
as described hereunder: |
| |
| a) |
An
application be made by the insider in the
form specified in Exhibit -C to the Compliance
Officer, indicating the estimated number
of securities that the insider intends to
deal in, the |
|
details
as to the depository with which the insider
has a security account, the details
as to the securities in such depository mode,
the price at which the securities are traded
etc. |
| b) |
Along with the application,
the insider shall submit an undertaking in
the form specified in Exhibit-D, |
| c) |
Within two working days
of the receipt of the application together
with the necessary undertaking, the |
| |
Compliance
Officer shall either clear the requested
deal or refuse to clear the deal by giving
the reasons thereof in writing. If the insider
does not receive any response from the Compliance
Officer within the said period, then the
requested transaction shall be deemed as
cleared by the Compliance Officer; |
|
|
| 5.5 |
All the insiders shall execute their order in respect of
Securities of ARL within one week after the clearance
by Compliance Officer/deemed clearance of the transaction. If
the order is not executed within the said period of
one week, the insider must pre clear the transaction
again by following the procedure mentioned in cause
5.4.
|
| 5.6 |
All the insiders shall hold their investments in ARL securities
for a minimum period of (six months) from the date
of purchase/acquisition in order to be considered as
being held for investment purposes.
|
| 5.7 |
In case of the sale of ARL securities by the insider is necessitated
by personal emergency, the holding period may be waived
by the Compliance Officer after recording in writing
his/her reasons in this regard.
|
|
6. |
REPORTINGREQUIREMENTS
FOR TRANSACTION IN SHARES/SECURITIES.
| 6.1 |
All the insiders shall be required to forward following details
in respect of securities held by the insider (including
the securities held by the family members) in the forms
specified hereunder to the Compliance Officer.
|
| |
| a) Initial disclosure
: |
all holdings in ARL securities as on the effective
date of this code/as on the date of joining ARL
. Such statement shall be in the form specified
in Exhibit- E and shall be delivered to the Compliance
Officer within 15 days from the effective date
of this code/date of joining ARL |
| b) Monthly disclosure : |
a statement
of transaction in ARL securities from the date
of acquisition until the holding reduces to zero
in the form specified in Exhibit- F shall be delivered
to the Compliance Officer on or before 7th day
of the month succeeding the month for which the
statement pertains; and |
| c) Annual disclosure : |
a statement
of all holding in securities in the form specified
in Exhibit- G shall be delivered to the Compliance
Officer on or before 7th April, each year. |
|
| 6.2 |
The Compliance Officer shall maintain
records of all the above declaration for a minimum period
of three years |
| 6.3 |
The Compliance Officer shall place before the Shareholders/Investors
Grievance Committee of ARL, on a monthly basis, all
the details of the dealing in the securities by the
insiders and the accompanying documents that such insiders
had executed under the pre-dealing procedure as envisaged
in ARL Code.
|
|
7.
|
PENALTY FOR CONTRAVENTION OF ARL CODE
| 7.1 |
Any insider who trades in securities or communicates any
information for trading in securities in contravention of
ARL Code shall be liable to pay the penalty as may be decided
by the Shareholders/Investors Grievances Committee of ARL
based on the recommendation of the Compliance Officer. Compliance
Officer shall make his/her recommendation after taking into
consideration the nature of information in possession of
the insider and the movement of ARL securities’ prices
in the market.
|
7.2 |
Any penalty levied pursuant to clause 7.1 shall be recovered
as follows; |
|
| a) |
from
the salary of the insider, where such insider is
an employee of the company. |
| b) |
From the fees, where such insider
is a Director/Consultant on contract basis; |
| c) |
In any other
case, such penalty shall be payable immediately on
demand by the Compliance Officer; |
|
| 7.3 |
The penalties recovered pursuant to clause 7.2 above
shall be kept in a separate bank account. The amounts
credited to such bank account shall be dealt with as may
be directed by SEBI/Stock Exchange.
|
| 7.4 |
The insiders who violate the ARL Code (other than as specified
in clause 7.1 above) shall be subject to disciplinary action
by ARL which may include wage freeze, suspension, ineligibility
for future participation in employee stock option plans,
etc. Such action shall be taken only on the recommendation
of the Shareholders/Investors Grievances Committee.
|
| 7.5 |
Any action taken by ARL pursuant to above shall not preclude
SEBI from taking any action in case of violation of
Insider Trading Regulations.
|
|
8.
|
- INFORMATION TO SEBI IN CASE OF VIOLATION
OF SEBI (PROHIBITION OF INSIDER TRADING) REGULATIONS, 1992
In case it is observed by Compliance Officer that
there has been a violation of Insider Trading Regulations, then
the Compliance Officer shall inform SEBI about such violation within
a period of 7 (seven) days from the date of knowledge of such violation. |
| |
EXHIBIT – A
FORMAT OF RECORD OF INSIDERS TO
BE KEPT BY COMPLIANCE OFFICER |
| |
| S.N |
Name of Insider and Designation |
Department |
Location |
| 1. |
|
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| 2. |
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| 3. |
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| 4. |
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| 5. |
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| 6. |
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| 7. |
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| 8. |
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| 9. |
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| 10. |
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| 11. |
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| 12. |
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| 13. |
|
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| 14. |
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| 15. |
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| 16. |
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| 17. |
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| 18. |
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| 19. |
|
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| 20. |
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| |
EXHIBIT –B
FORMAT OF COMPLIANCE OFFICER’S
REPORT TO BOARD OF DIRECTORS |
| |
| A. |
Details of Pre-clearing
of Of Securities for the Period from ….. to …… |
| B. |
Details of disclosures Under Regulation
13 |
| C. |
Details of violation of Insider Trading
Regulations, if any. |
| D. |
Details of intimations to Stock Exchanges
under Insider Trading Regulations Any other matter which
the Board needs to be apprised Off under Insider Trading
Regulations. |
| E. |
Any other matter which the Board needs
to be apprised Off under Insider Trading Regulations. |
|
| |
EXHIBIT –C
FORMAT OF APPLICATION BY INSIDER
FOR PRE-CLEARANCE OF DEALING IN ARL SECURITIES.
To,
The Compliance Officer,
Amar Remedies Ltd.
207, Roopraj Building,
497, S.V.P. Road,
Opera House,
Mumbai – 400 004.
Dear Sir,
Pursuant to Clause 5.4(a) of the Code of Conduct
for Prevention of Insider Trading in ARL Securities, I ___________________
(Name of Insider) hereby seek approval for selling/buying * the
shares of the Company the details of which are given below : |
| |
Sr.
No |
Particulars |
Details |
1 |
Name of the insider,
Designation & Location |
|
2 |
Number of Shares
intended to be purchased/sold and the price |
|
3 |
Name of shares
intended to be purchase/sold and the price |
|
4 |
Account Number |
|
5 |
Any other details |
|
|
| |
I declare that the order for buying/selling
* shall be executed within one week after the approval is granted
to me.
I further declare that if the order for buying/selling
* has not been executed within one week after the approval is
granted to me, a revised approval will be taken in that
behalf.
Thanking you.
…………………………..
………………………….
Comments
of concerned
Department
Head
(Signature and Name of the insider)
|
| |
| |
EXHIBIT – D
FORMAT OF UNDERTAKING TO BE FURNISHED BY
INSIDER ALONG WITH APPLICATION FOR PRE-CLEARANCE OF DEALING
IN ARL SECURITIES |
| |
UNDERTAKING |
To,
Amar Remedies Ltd.
207, Roopraj Building,
497, S.V.P. Road,
Opera House,
Mumbai – 400 004. |
|
| |
| Re : |
Undertaking under
the Securities and Exchange Board of India
(Prohibition of Insider Trading) Regulations, 1992 and
the Code of Internal Procedures and Conduct for Prevention
of Insider Trading in ARL’s Securities |
|
In compliance of the Securities and Exchange Board of India
(*Prohibition of Insider Trading) Regulations, 1992 and
the Code of Conduct for Prevention of Insider Trading
in ARL’s Securities. I, _________________________
(Name of the insider) hereby undertake/declare that:
|
a. |
that I do not have any access or have not received “Price
Sensitive Information” upto the time of signing
the undertaking.
|
b. |
that in case I have access to or receive “Price Sensitive
Information” after the signing of the & undertaking
but before the execution of the transaction I shall inform
the Compliance officer of the change in the position and that
I would completely refrain from dealing in the securities of
the
company till the time such information becomes public.
|
c. |
That I have not contravened the Code of Conduct for Prevention
of insider Trading in ARL securities as notified by the
company from time to time.
|
d.
|
That I have made a full and true disclosure in the matter. |
| |
|
| Signed
this _____ day of ____________ |
| (Name of the insider & signature) |
|
| |
EXHIBIT – E
FORMAT OF INTITIAL DISCLOSURE BY INSIDERS
To,
The Compliance Officer,
Amar Remedies Ltd.
207, Roopraj Building,
497, S.V.P. Road,
Opera House,
Mumbai – 400 004.
I, ______________________ (Name of the insider)
hereby declare that I do not hold any securities of ARL /do hold
the securities of ARL * as on the effective date of this code/as
on the date of joining ARL * the details of which are given below
:
Sr.No. |
Particulars |
Details |
1 |
Number
of equity shares |
|
2 |
If
shares in physical form: |
|
A |
Folio
Number |
|
B |
Joint
Holder, if any |
|
3 |
If
shares in demat form: |
|
a |
Name
of Depository (NSDL/CDSL) |
|
b |
Name
of Depository Participant (DP) |
|
c |
Account
Number |
|
d |
Joint
Holders, if any |
|
4 |
Other
details, if any |
|
of the insider & signature) |
| |
EXHIBIT – F
FORMAT OF MONTHLY DISCLOSURE BY INSIDERS
To,
The Compliance Officer,
Amar Remedies Ltd.
207, Roopraj Building,
497, S.V.P. Road,
Opera House,
Mumbai – 400 004.
I, _________________________ (Name of the
insider) hereby declare that following are the details of transaction
in ARL Securities during the Month __________ |
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| Particulars |
Opening Balance |
Add
Purchase(s) during the month and price |
Less
Sales(s) during the month and the price |
Closing Balance |
| Name of the insider |
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| Spouse |
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| Father |
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| Mother (including step-mother) |
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| Son (including step-son) |
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| Son’s wife |
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| Daughter |
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(Name of the insider & signature) |
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